Voya PayCloud
Using the Voya PayCloud System: A step-by-step guide to updating payroll deferrals, processing contributions, and making payments to VRS Defined Contribution Plans.
- Access Voya’s SponsorWeb system.
- Complete the User Access Request
form. - Review the Voya PayCloud Instructions.
Log into Voya PayCloud and download the Deferral Change Report to view any deferral elections from the previous month.
- Decentralized state employers, political subdivisions and school divisions that participate in VRS Defined Contribution Plans should retrieve the report at the beginning of every month and update deduction amounts within their respective payroll. For centralized state employers, Voya will provide DOA with a monthly deferral change report for elections made during the previous month.
Employers use Voya PayCloud to submit DCP contribution files to Voya.
- Learn more on the Training and Resources page.
Send payments to Voya Financial after withholding contributions.
- Refer to the Voya PayCloud Instructions for information and instructions on the available funding options.
Monitor each employee’s total 457 plan contributions throughout the year, including those made to an employer-administered supplemental plan. If the IRS contribution limit is reached, stop all 457 contributions and employer match, if applicable.
- Refer to the Contribution Limit Report guide.
- Bookmark the IRS Contributions Limits page IRS Contribution Limits.
For employees who have exceeded the 457 limit refer to step 5.
- Monitor 401(a)(17) limits for Optional Retirement Plans.
Follow this guidance to identify and make member account corrections with Voya Financial.
Hybrid Retirement Plan (DC Component)
Optional Retirement Plans
457 Defined Compensation Plan & Virginia Cash Match Plan